Basic Submission Guidelines
Illustrations, Photos, Tables
Title Page Guidelines
Basic Submission Guidelines
- Only original manuscripts will be considered for publication.
- All manuscripts and supporting materials must be submitted through the web-based system Editorial Manager™ (http://www.editorialmanager.com/jaocd/). Please do not mail or fax any documents.
AOCD Residents: All manuscripts submitted by AOCD residents must have been reviewed, critiqued, and approved by their Program Directors. The Program Director Approval Form must be filled out and included with your submission (see below). You may list your Program Director on your title page as a co-author. If your Program Director is not listed as a co-author, you must co-author with at least one other AOBD or ABD board-certified dermatologist.
All Others: All medical students, interns, non-dermatology residents, and allopathic dermatology residents must co-author their manuscripts with an AOBD or ABD board-certified dermatologist.
All forms should be signed by all authors, scanned, and uploaded through Editorial Manager. If authors are in multiple geographic locations, electronic signatures are acceptable.
- Authorship Statement – Click here to download.
- Conflict of Interest Form – Click here to download.
The JAOCD requires all authors to acknowledge any and all funding sources that supported their work as well as all institutional support or financial interests. These include consultant arrangements, stock or other equity ownership, patent licensing arrangements, or payments for conducting or publicizing the study. In addition, authors are required to disclose similar associations with companies that make a competing product. The editors also require each reviewer to disclose any competing interests.
- Copyright Transfer Form – Click here to download.
Each author must be in compliance with the Copyright Act of 1976. The following statement will be signed by each contributing author:
"I, the undersigned author, transfer all copyright ownership of the manuscript referenced above to the JAOCD of the American Osteopathic College of Dermatology in the event the work is published. I warrant the article's originality and that it does not infringe upon any copyright or other proprietary right of any third party, is not under consideration by another journal, and has not been published previously. I have reviewed and approve the submitted version of the manuscript and agree to its publication in the Journal of the American Osteopathic College of Dermatology."
- Program Director Approval Form (ONLY for AOCD residents) – Click here to download.
- Patient Informed Consent Form (ONLY for inclusion of recognizable photographs) – Click here to download.
- All materials must be typewritten in Microsoft Word. Do not upload PDF files (with the exception of the Required Forms).
- Activate "Normal" formatting only.
- Activate line numbers (Page Layout/Line Numbers/Continuous).
- Do not use end notes or footnotes for referencing. Use superscripted numbers when citing parts of text (these almost always go at the end of the sentence, and always go outside the punctuation mark), and create a numbered list of references at the end of the article.
- Manuscripts with special formatting like columns, hard breaks, end notes, footnotes, or page numbers will be sent back for revision.
- Include all photographs and tables as separate files. You may also place them in the manuscript, or else note in the manuscript where they should go.
- Case studies must include at least one clinical photo, and, if applicable, at least one histology photo.
Scholarly articles typically follow the IMRaD structure: Introduction, Methods, Results, and Discussion. This structure is most directly applicable to experiment-based science, but applies in to all journal articles in a general way.
All articles submitted to the JAOCD must include the following sections:
- Abstract (not exceeding 150 words, included in the manuscript body)
- Article-specific section(s)
You may include additional sections; these are only the minimum requirements.
In a case report, the article-specific section(s) would be the report of the case, including presentation, differential, testing, diagnosis, treatment, etc. For all other articles, the content between the Introduction and Discussion varies widely based on article type and topic.
The following resources can help you learn more about structuring a scientific paper and what the various sections are all about:
Illustrations, Photos, Tables
Illustrations, tables, pictures, figures, and legends should be submitted at the same time as the manuscript. Captions must be in Word document format, not part of the picture file.
All images should be:
- No more than 5 inches in height or width.
- Submitted in original TIFF, GIF or JPEG format (not pasted into a Word document)
- 300 DPI resolution at 5 inches tall
All line art should be:
- TIFF or JPEG format
- 1,200 DPI resolution
- Grayscale or Bitmap mode
*No layered files; no alpha channels; if using color profile, it should be CMYK (no indexed color, lab, or RGB profiles).
All tables should be created in Microsoft Word and submitted as a Word document.
- Recognizable photographs of patients must have the patient's consent and be accompanied by an Informed Consent form (download here).
- If you submit a case report without a clinical photo, it will be sent back to you
- If you submit a case report that reports histopathology assessment and you do not provide a histopathology photo, it will be sent back to you.
Title Page Guidelines
On the title page, list the article title on the first line; each author's full name and highest earned academic degrees on the second line; and then on subsequent lines, each author’s position, institutional affiliation(s), and location, listed separately. See examples below.
Lead author: If the first listed author is a resident, the submission requires a Program Director Approval Form, regardless of whether that lead author is the correspondent.
Corresponding author: Designate one author as correspondent, and provide an address, telephone number, fax number, and E-mail address. This information will be published with the manuscript. (If you would like to provide different information for use by the JAOCD editors, not published in the journal, you should enter those contacts during the registration process at Editorial Manager. That is where we look when we need to contact you.)
Examples of proper title pages:
Micronodular Juvenile Xanthogranuloma Versus Benign Cephalic Histiocytosis:
A Case Presentation and Discussion
Jane Doe, DO,* John Doe, DO,** Jane Smith, MD***
** Medical Student, 4th year, University of New England College of Osteopathic
Medicine, Biddeford, ME
* Dermatology Resident, 1st year, Alta Dermatology / LECOMT, Mesa, AZ; Scottsdale Healthcare System – Osbourn Campus, Scottsdale, AZ
**** Pediatric Dermatologist, Phoenix Children's Hospital, Phoenix AZ
Desmoplastic Melanoma – An Update on Diagnostic and Management Considerations
Jane Doe, DO, MPH,* John Smith, BS,** John Doe, DO, FAOCD**
*3rd-year resident, Columbia Hospital-Dermatology Residency Program, West Palm Beach, FL
**Program Director, Columbia Hospital-Dermatology Residency Program, West Palm Beach, FL
References must be identified in the text by superscript Arabic numerals in order of their mention. (Reminder: The superscript goes outside the punctuation mark.) The reference list should include all reference in the order in which they appear in the manuscript.
Use ONLY NLM citation format for references (full info: http://www.ncbi.nlm.nih.gov/books/NBK7256/). Papers will be sent back for revision if the citation format is not in proper NLM style.
- Authors must adhere to acceptable English usage. GRAMMAR COUNTS.
- Please perform a spell check before submitting the paper.
- Generic medication names should be used. (When a trade name MUST be used for some reason, it should be followed by the generic name in parentheses the first time it is mentioned).
- Citation numbers almost always go at the end of a sentence, and always go outside the punctuation mark.
The author of the manuscript should expect revisions as the manuscript goes through the review process. Authors will be notified when a review is completed. The manuscript will either be accepted for publication, or a revision will be required.
A request for publication does not guarantee that the manuscript will be published. The final editorial decision rests on the quality of the manuscript, adherence to revision deadlines, editors' judgment, degree of readership interest, and availability of space in the journal. Brevity is appreciated.
Each manuscript is looked at by three reviewers. This means you may receive up to three separate revision requests to address as your manuscript moves through the editorial process.
All revisions should be made with "Track Changes" turned on. They should be submitted in marked-up form so that reviewers can see exactly which changes were made.
1. Are all of your materials Word documents?
2. Are your references in proper NLM format?
3. Do you have all required forms?
Reprints may be requested from the editors. E-mail requests to JournalAOCD@gmail.com. There will be a shipping and handling cost for reprints.
Getting on the mailing list
JAOCD issues are automatically mailed to all members of the AOCD. If you are not a member, you will not receive a copy. See http://www.aocd.org/ for membership information.
Assistant Editor: JuliaJAOCD@gmail.com